Event Planning Services
How To Plan Your Fundraising Event
Connecting You to Napa and Solano. This page explains our nonprofit event planning process to help you create a unique event with a fresh idea. West Wind Events can be your guide to the perfect Napa or Solano County venue for your charity fundraising or corporate event. As a member of the Napa Chamber of Commerce and Visit Napa, and longtime connections in Solano we have the knowledge and skills to connect you to the best local service providers available within your budget.
Nonprofit Charity Event Planning Services. West Wind Events helps create unique charitable fundraising events. We offer a full range of services but can also help you in targeted areas of need, such as recruiting corporate sponsorships. Below are the services we offer:
• Creation of an original event idea and or ways to improve an existing event;
• Preparation of detailed line-item budgets and realistic revenue projections;
• Creative and professional event logos, graphics, flyers and ads that convey the event purpose and theme, and how it complements yournonprofit mission;
• Assistance with the fundraising event website and ticket purchasing system;
• Design of sponsorship handouts and sponsorship recruitment;
• Vendor selection, such as catering and equipment rental; and
• Implementation of nonprofit events with a focus on creating a positive customer experience that maximizes charitable donations and reflects well on your brand and sponsors.
Event Planning Process; A Step by Step Guide
Vision & Goals
Where Planning and Creativity
Are Set in Motion
A successful event begins with understanding the vision and goals. We help you describe and document the event objectives, then creatively translating the information into the event theme, character and style.
Budget Planning
The Heartbeat of Business Event Planning
We help our clients develop accurate event budgets based on real world experience in the local marketplace. This approach helps manage expectations and establishes the baseline for future success.
Venue & Date
Navigating Options To Meet
Budget and Event Goals
Napa and Sonoma Counties have an untold number of venues to choose from. As a world class destination, charitable and corporate events are held in hotel convention spaces, golf courses, wineries, and public spaces.
Selecting Event Team
Service & Equipment Suppliers
West Wind Events can be your on-site resource to help select service providers, such as a catering company. We will use our local knowledge and contacts to source multiple contractors in critical areas, so you have the information to make the best decision for your event, within your budget.
Program Planning
Keeping Stakeholders Engaged
While we take care of the details behind the screens, your team can focus on the critical task of developing the event program. But with decades of experience, we are able to assist you by creating experiences your guests will appreciate, and ways to enhance charitible gifts and donations.
Implementation
Details That Make a Difference
Most of the work by an event planner occurs before an event. But execution is what your guests experience. When things are right no one may notice, but mistakes stand out. When the unexpected happens, you need an experienced planner with critical problem-solving skills to find solutions.